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Getting Things Done

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Offline johnwin Reading Steve Jobs - Walter Isaacson
26 Apr 2011, 06:11 PM | Post: #1

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Getting Things Done

This post was last modified: 26 Apr 2011 06:20 PM by johnwin.
This is a thread for anyone wanting to discuss the Getting Things Done method of time management as written by David Allen

It is a continuation of this thread which forked into a GTD discussion.
:: I came for the tech and stayed for the stories ::

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Offline johnwin Reading Steve Jobs - Walter Isaacson
26 Apr 2011, 06:16 PM | Post: #2

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RE: Getting Things Done

What GTD set-ups do people here have?

I use a Moleskine notebook when I'm away from a computer. I then use http://www.toodledo.com when at a computer - PC at work, Mac at home.

In addition I use the toodledo app on my iPhone.

If anyone wants to know more about GTD then post here and I'll do my best to help out.
:: I came for the tech and stayed for the stories ::

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Offline Phil Reading The Lost Empress by Steve Robinson
26 Apr 2011, 07:10 PM | Post: #3

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RE: Getting Things Done

I use both the Omnifocus desktop and iPad/iPhone app. I also use Dropbox and Simplenote.

I have a meeting in a morning where I tend to get lots of actions thrown at me, I either use Simplenote on the iPad to jot these down or my paper note book with tear off pages. I use the notebook during the day as well. I use tear offs as I have Fujitsu ScanSnap document scanners at home and at work. With the tear offs I can just drop them in, press a button and have the document in my Dropbox/Inbox ready to process later.

If I have the iPad with me I tend to use Simplenote as this automatically syncs to the cloud as I save the file and I then end up with a copy on my desktop PC as I'm walking over to my office. This gives me a text file on my desktop I can process over a coffee and saves me a bit of time. I transfer the required tasks into omnifocus manually or via cut and paste into emails. The email automatically ends up in omnifocus back at home, this then syncs back to the iPad. This is where I would ideally like a windows omnifocus on my office PC.

Not really GTD but I also use Project folders in dropbox thanks to some scripts on the Mac which allow me from within Omnifocus to automatically set up a new folder for the project and place a shortcut to the OmniFocus project and an OmniOutliner document for the project in the folder. Being in dropbox these are automatically sync'd between all my computers including the work PC. I add other support documents, images scans etc to these folders. I also have dropbox on my iPad so I can get them there as well.
Offline johnwin Reading Steve Jobs - Walter Isaacson
26 Apr 2011, 09:05 PM | Post: #4

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RE: Getting Things Done

@phil,

I would use dropbox more but in their wisdom my work IT block access to it (I can see why but it is very annoying)

I too use Simple Note. At work I have to use the web interface but at home I use Notational Velocity (actually a fork of NV called nvALT but that will wait for another post). I love the way all notes can follow me around and it savesversioning also.

I also use Simple Note on the iPhone but this is mostly as a 'look-up' service due to the size limitations of the phone.

Have you tried an iOS app called NoteTask? http://www.codingrobots.com/notetask/

Using a VERY simple markup language you can create checklists within the Simple Note ecosystem. I use it for repetitive lists that I have and don't want to place them in to my main GTD system. A good example is my packing list for camping trips.

i'll post up a description of my GTD system using Moleskine and http://www.toodledo.com as soon as I have the time (it's on my todo list Wink )
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Offline Phil Reading The Lost Empress by Steve Robinson
26 Apr 2011, 09:45 PM | Post: #5

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RE: Getting Things Done

I showed our IT Manager how I wanted to work which included Dropbox and Evernote. He agreed they were useful and wanted them himself so he let me through.

I also use nvALT on my Mac's.

For my daily notes at work I was using Evernote and the web interface for simplenote, but last week I started using ResophNotes . I've not really had chance to try it in anger yet as I moved offices last week and also had my laptop switched to Windows 7 so I'm a bit messed up at the moment. I'm off on holiday for another week so hopefully everything will be straight when I get back.

I've not seen NoteTask before but it looks a lot like TaskPaper in the way it works, being able to quickly create outlined lists from a basic text input.
Offline johnwin Reading Steve Jobs - Walter Isaacson
26 Apr 2011, 10:00 PM | Post: #6

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RE: Getting Things Done

This post was last modified: 26 Apr 2011 10:32 PM by johnwin.
Again ResophNote will not penetrate the work firewall. Very similar to Notational Velocity but I don't think it has any of the markdown or multi-markdown support.

My workaround is that I have installed portable Chrome on my work pc (Win 7). Chrome allows me to run a tab as an app. So I have a Simple Note tab and a toodledo tab running as if they are windows apps. I couple this with some Stylish CSS styles which greatly improve the UI for both http://userstyles.org/

I've used evernote off and on for about 5 years but never really go on with it. Simplenote suits my preference for a 'stripped down' system (influence of Merlin Mann here again!)

For richer note taking I'm leaning towards Springpad - find me here - I find the iOS app to be better than the Evernote one.

Yes Taskpaper looks very interesting but at £29.99 for OSX and £5.99 for iOS 'I'm oot'
:: I came for the tech and stayed for the stories ::

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